Label layout
Address labels (A4, 21 per sheet)
The standard European address-label layout: 21 labels at 63.5 × 38.1 mm on a single A4 sheet, arranged 3 columns × 7 rows. Used for mailing lists, return addresses, mail merges and any situation where you need a moderate-density label format.
Exact layout values
| Page size | A4 (210 × 297 mm) |
| Grid | 3 cols × 7 rows (21 labels) |
| Label size | 63.5 × 38.1 mm |
| Top margin | 15.15 mm |
| Left margin | 7.2 mm |
| Horizontal gap | 2.5 mm |
| Vertical gap | 0 mm (rows touch) |
Typical uses
- · Address labels for letters and parcels
- · Return-address sheets for envelopes
- · Mail-merge campaigns from spreadsheets
- · Office filing labels and folder spines
- · Small product information labels
Designing the content
Leave a 2 mm internal margin on each label so that text never touches the cut edge. For multi-line postal addresses use 9–10 pt; for single-line return addresses you can go up to 12 pt. Avoid setting type too close to the bottom edge, where slight printer drift is most visible.
Frequently asked questions
What is the size of each label?
Each label is 63.5 × 38.1 mm (2.5 × 1.5 inches). There are 21 labels arranged in 3 columns and 7 rows on an A4 sheet.
Is this the same as the common European address-label format?
Yes — 21 labels per A4 sheet at 63.5 × 38.1 mm is the most widespread European address-label layout. Many manufacturers produce die-cut sheets to these dimensions under different brand names.
How do I align it with my pre-cut sheet?
Print one sheet on plain paper and overlay it on a real label sheet against a window. Adjust top and left margins in 0.5 mm increments until the printed rectangles match the die cuts.
Can I print this on US Letter?
Not at its current values — the margins assume A4 (210 × 297 mm) and labels would shift off the bottom of an 11-inch sheet. For US Letter use the 30-per-sheet preset instead.
What font size fits comfortably in each label?
For a typical 4-line postal address, 9–10 pt body text fits comfortably with a 2 mm internal margin. Names and headlines work at 11–12 pt.